Visitors & Vendors
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ESE Visitors
ESE Visitors
ESE can host visitors with the authorization of Berkeley Lab. All visits must be scheduled and approved in advance by the host.
Site Notification: Visitor Access Requirements for Lab Hosts
All business guests and visitors will need a request submitted by their host; only LBNL employees can host guests. To ensure smooth site access for your visitors, please adhere to the following requirements:
Non-Badge Holders
If your visitor does not hold an LBNL badge, you must submit two requests (click the buttons below):
A JIRA Request for your visitor(s) visiting Wareham ESE.
A VEOCI Site Access Request to add your visitors to the LBNL Visitor System.
Note as of 12/8/25: All foreign nationals visiting Lab sites must now be processed through DOE. Foreign nationals from DOE's Sensitive Countries List (SCL) must obtain DOE approval before being granted site access. DOE approvals may take up to 60 calendar days to complete. Ensure that there is sufficient time for approvals.
Be aware of upcoming visits involving foreign nationals from the SCL, and submit visitor access requests as soon as possible.
Do not use the standard Site Access System for these requests; instead, use this new form and inform ESE-Admin@lbl.gov.
Please follow all LBNL Security policies and practices when creating a guest request. For any questions or feedback regarding the Site Access Management System, please click here.
Vendor Visits
Vendor Visits
Hands-on Work
ESE employees must create a JIRA ticket for Lab Ops to host vendor visits for maintenance, repairs, or other services. When creating a JIRA ticket, provide contact information for the vendor, the equipment to be serviced, and a description of the services to be performed.
The following documentation for vendors is required for those working onsite. Contact Lab Ops (Will Toomey, manager) for assistance.
Certificate of Insurance (COI) - Required by Wareham Properties
General Radiological Worker Training (GERT) - Radiation training required by LBNL
Subcontractor Job Hazard Analysis (SJHA) - LBNL Required
PO or Service Contract issued by LBNL/UCB prior to any work performed.
With all this documentation, submit a Visitor Request on JIRA for the vendor. Do this at least 24 hours in advance of the visit. Without this, vendors may be turned away by security.
No Hands-on Work Required
If your visitor or vendor is a person NOT performing hands-on work onsite, then submit a visitor request via JIRA and specify 'Guest' on the 'Visit type' drop-down menu.
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